Gmail Backup Tool: Best Gmail Backup Software for Windows
Download the best Gmail backup tool to download and export Google Mail to PST, MBOX, PDF, and EML with all email attachments, labels, and folder structures preserved. 100% offline security on Windows 11 & 10.
WindowsUtils Gmail Backup
Version 4.2 • Windows 11 & 10
Inbox, Sent, Archive, Drafts, Custom Labels, PDFs, DOCX, ZIPs.
Direct conversion to Outlook PST, Thunderbird MBOX, and Searchable PDF.
Processes locally on your hardware. Your passwords and emails never touch external servers.
Industry-Leading Architecture
Why IT Admins Choose WindowsUtils as the Best Gmail Backup Tool
Engineered specifically for demanding professionals, lawyers, accounting firms, and individual users who cannot afford data loss, corrupted archives, or slow web download rates.
Outlook PST Export Ready
Export Gmail messages into native Unicode PST files mountable directly in Microsoft Outlook 2021, 2019, 2016, and Microsoft 365 without configuration hassle.
Searchable PDF with Attachments
Convert Google Mail conversations into tamper-evident, court-admissible PDF files with original attachments embedded inside Adobe Acrobat portfolios.
High-Speed Multithreaded Engine
Leverages concurrent IMAP socket pipelines to download thousands of emails per minute directly to your NVMe SSD or external backup drive.
OAuth 2.0 & App Passwords
Fully compatible with Google Two-Factor Authentication (2FA). Authenticate securely with a 16-character Google App Password without exposing your master account password.
Selective Folder & Date Filters
Filter by specific Google labels (e.g., Starred, Sent, Work, Invoices) or extract emails only within specific financial tax quarters or litigation date ranges.
Google Workspace & G Suite
Supports custom corporate domains on Google Workspace alongside personal @gmail.com accounts with 100% MIME header fidelity.
Clear Performance Advantages
WindowsUtils Gmail Backup Software vs Google Takeout
| Feature / Capability | WindowsUtils Gmail Backup Tool | Google Takeout (Native) |
|---|---|---|
| Direct Outlook PST Export | ✓ Supported directly | ✗ No (MBOX only) |
| Searchable PDF Export | ✓ Built-in with attachments | ✗ No PDF conversion |
| Delivery Velocity | Instant direct download to drive | Hours or days in queue |
| Selective Label & Date Filtering | ✓ Precise date range & label picker | Rough label choice, no dates |
| Incremental Backup Support | ✓ Only downloads new emails | ✗ Re-downloads whole mailbox |
| Privacy & Local Storage | 100% Local PC / External HDD | Stored on Google temporary servers |
Common Inquiries
Frequently Asked Questions About Gmail Backup Software
What makes WindowsUtils the best Gmail backup software?
WindowsUtils Gmail Backup Tool runs 100% locally on your computer using secure OAuth 2.0 and App Passwords. It exports complete mailboxes directly to Outlook PST, MBOX, PDF, and EML with attachments intact, bypassing Google Takeout delays and quota restrictions.
Can I backup Google Workspace (business Gmail) accounts?
Yes. The tool supports custom domain Google Workspace accounts, standard personal @gmail.com accounts, and legacy G Suite domains with full administrative label support.
Does downloading Gmail backup delete emails from my inbox?
No. The backup process is read-only. Your online messages and labels remain completely untouched on Google servers unless you explicitly enable server cleanup options.
Which file formats does the Gmail backup tool support?
You can download Gmail messages into Microsoft Outlook PST, Thunderbird MBOX, Adobe PDF (with embedded or appended attachments), standard EML, and MSG file formats.
How does this tool compare to Google Takeout?
Google Takeout takes several hours or days to prepare a single giant MBOX archive, frequently fails on accounts over 15GB, and offers no PST export. WindowsUtils downloads emails in real time directly to your local drive or external SSD in your choice of format.
Safeguard Your Critical Google Mail Correspondence Today
Don't wait for an accidental account suspension or ransomware attack to lock you out of years of business communications. Download the trusted Gmail backup tool today.